Expenditure Request

budget.expenditure_request · every change is kept in the audit log · numbered EXR-{YYYY}-{#####}

Fields

Every record also has id, created_at and updated_at.

Field	Label	Type	Rules
financial_year	financial year	link → budget.financial_year	required
department	department	link → core.college	required
sub_department	sub department	link → budget.sub_department
head	head	link → budget.budget_head	required
sub_head	sub head	link → budget.budget_sub_head	required
request_amount	request amount	money	required; min 1
description	description	longtext	max 2000 characters
reference_number	reference number	text	max 100 characters
requested_by	requested by	link → core.user	required
request_date	request date	date
status	status	select	one of: Pending, Approved, Rejected, Post-facto Pending, Post-facto Approved, Post-facto Rejected; default "Pending"
approved_amount	approved amount	money	min 0
approved_on	approved on	date
approved_by	approved by	link → core.user
post_facto_amount	post facto amount	money	min 0
post_facto_description	post facto description	longtext	max 2000 characters
post_facto_date	post facto date	date
post_facto_approved_amount	post facto approved amount	money	min 0
post_facto_approved_on	post facto approved on	date
post_facto_approved_by	post facto approved by	link → core.user
expense_closed	expense closed	check	default false
active	active	check	default true

Permissions

Role	Can
budget:admin	read, create, update, delete
budget:finance	read, update
budget:hod	read, update
budget:clerk	read, create, update — only own rows (via requested_by)
budget:auditor	read

API

GET    /api/budget/expenditure_request?<field>=<value>&limit=100&offset=0
POST   /api/budget/expenditure_request
GET    /api/budget/expenditure_request/:id
PATCH  /api/budget/expenditure_request/:id
DELETE /api/budget/expenditure_request/:id