Faculty & Staff Recruitment

v0.1.0 Edulab

Module name	recruitment
Version	0.1.0
Needs	core only
Entities	14 (list)
Roles	recruitment:admin, recruitment:committee, recruitment:applicant

Online recruitment for teaching and non-teaching posts: advertisements, application forms with fees, document upload, UGC API scoring, committee screening, interviews and merit lists.

Who uses it

Role	Can do
recruitment:admin	Publish and close advertisements, set application fees, see and export all applications, generate the merit list and mark candidates selected
recruitment:committee	Review applications for a post, verify qualifications, scores and documents, shortlist or reject, record interview marks, view the merit list
recruitment:applicant	Browse published posts, fill the application step by step, upload documents, pay the fee, submit, and track own application status

What it does

• Advertisements by post category (Assistant Professor, Associate Professor, Professor, Principal, Director and others), contract or permanent, with number of posts, last date and reservation roster.
• Application fee by post, employment type, reservation category and gender; online gateway or offline (RTGS/NEFT) payment.
• Multi-step application form: personal and category details, NET/SET/PhD, qualifications, experience, publications and research, trainings, conferences, memberships, referees, NOC and declarations, with documents for each.
• Automatic UGC API score sheet from the candidate's claims; posts can opt out of API screening.
• Screening committee verifies each claim, records verified scores, eligibility and shortlist decision.
• Interview panel marks per member on set criteria.
• Merit list per post: final score from verified API score and average interview marks, overall and category-wise rank, selected and waitlisted candidates.
• Printable application, verification sheet and merit list PDFs; Excel/CSV export.
• Candidates can track status with an application or payment number.

Needs

• Core: 1.x
• Modules: none. When HR & Payroll is installed it can create an employee from each selected candidate.

Setup after install

1. Set the fee rules for each post and reservation category; turn off applicationFeeRequired if no fee is charged.
2. List your schools or departments in schoolsList.
3. Choose merit weights (apiScoreWeight, interviewWeight), waitlist size (waitlistMultiplier) and categoryWiseMerit.
4. Give the recruitment cell recruitment:admin and committee members recruitment:committee. Candidates get recruitment:applicant when they register.
5. Create an advertisement and publish it.

Settings

Setting	Default	Meaning
Application must be paid before it can be submitted	Yes	Block submission until the fee payment succeeds
Waitlist multiplier	2	Candidates ranked after the posts, up to this many times the posts, are waitlisted
Weight of interview marks	1	Multiplier for average interview marks in the final score
Weight of API score	1	Multiplier for verified API score in the final score
Category-wise merit	Yes	Also rank candidates within each reservation category
Maximum upload size per document	2 MB	Larger files are refused
Public status tracking	Yes	Candidates can check status without logging in
Schools / departments	(empty)	Choices offered on the application form

Events

Emits	When
recruitment.job.published	An advertisement goes live
recruitment.job.closed	An advertisement is closed
recruitment.application.submitted	A candidate submits an application
recruitment.application.shortlisted	The committee shortlists an application
recruitment.application.rejected	The committee rejects an application
recruitment.fee_payment.received	An application fee payment succeeds
recruitment.merit_list.generated	A merit list is generated for a post
recruitment.candidate.selected	A candidate is marked selected (payload: application, candidate user, job, category, employment type, college)

Listens to	Does
—	Nothing in this version

Personal data

Fields marked pii: candidate name parts, father/husband name, date of birth, gender, marital status, nationality, religion, caste category and sub-caste, disability details, email, phone numbers, addresses and pincodes, photo, signature, declaration details (application); referee name, address, email, mobile; uploaded documents and proofs.

Support

Published by Edulab. Report problems through your Edulab support channel or the marketplace listing's issue link.