Admissions

v0.1.0 Edulab

Module name	admission
Version	0.1.0
Needs	fees >=0.1.0 <1.0.0
Entities	18 (list)
Roles	admission:admin, admission:university, admission:college_admin, admission:sub_admin, admission:applicant

Online admissions for a university and its colleges: applicant registration, application form, documents, college/programme preferences, eligibility checks, merit lists, fee-linked admission confirmation, and the PhD interview and synopsis track.

Who uses it

Role	Can do
admission:admin	Open and close admission windows, set intake, upload and revoke merit lists, manage everything, delete records
admission:university	Mark applications Eligible / Provisional Eligible / Hold / Reject, verify documents, run the PhD interview and synopsis review
admission:college_admin	Review applications for assigned colleges and programmes, accept/reject/hold, verify documents, work merit lists, send payment links
admission:sub_admin	Data entry: upload merit lists and documents, correct applications for applicants
admission:applicant	Register, fill the application, add previous qualifications, upload documents, choose preferences, see merit status, pay and download the admission form

What it does

• Admission windows per admission type (UG, PG, PhD) and academic year, with start/end time and an optional entrance-exam requirement.
• Programme intake per college, year of study and academic year, with the subject combinations and Honours / Honours-with-research specializations offered.
• Application form: reservation category and sub-category, in-house flag, entrance exam and score, sports and achievements; personal details are stored once on the core student record.
• Previous qualifications (SSC, HSC, UG, PG) with marks, percentage, grade or CGPA, result status and subject percentages used for merit.
• Document upload (photo, signature, identity, caste, disability, gap, entrance result and others) with college and university verification and an errata (re-upload) request flow.
• Ranked college / programme / subject-combination preferences, with separate college decision and university eligibility status.
• Merit lists (regular merit and management quota), uploaded or generated per programme intake; each entry tracks verification, payment request, due date, fee status and confirmation.
• Admission confirmed when the admission fee is paid; a permanent registration number (PRN) is issued and other modules are told to set up the student.
• Change of college or programme after admission, and cancellation.
• PhD track: entrance details, research guides with vacancy, personal interview with marks and result, synopsis submission and research-committee review, and yearly PhD continuation.
• Portal notices (marquee, news, help articles) for the applicant landing page.

Needs

• Core: 1.x (student, user, college, programme, subject, academic year)
• Modules: Fees 1.x (application fee and admission fee are collected by Fees; an admission is confirmed when Fees reports the payment)

Setup after install

1. Make sure colleges, programmes, subjects and the academic year exist in the core.
2. Create the subject combinations and specializations each programme offers.
3. Create the programme intake for each college, programme and year of study, and publish it.
4. Set the application fees (applicationFeeUg, applicationFeePg, applicationFeePhdEntranceAppeared, applicationFeePhdEntranceNotAppeared, managementQuotaFee) and the first registration number (registrationNumberStart).
5. Set the PRN pattern (prnPattern) and which fee status confirms an admission (confirmOnFeeStatus).
6. Give staff their roles: college admins get admission:college_admin for their college; the admissions cell gets admission:university.
7. Open an admission window for the admission type and academic year.

Settings

Setting	Default	Meaning
First applicant registration number of a cycle	100001	Registration numbers count up from here
Application fee for UG applicants	0	Rupees, charged through Fees before submission
Application fee for PG applicants	0	Rupees
PhD application fee (entrance cleared)	0	Rupees, for applicants who cleared a national or state entrance
PhD application fee (no entrance)	0	Rupees, for applicants who take the university entrance
Management-quota test fee	0	Rupees, for the management-quota questionnaire
Application needs fee	Yes	Application can be submitted only after the application fee is paid
University eligibility required	Yes	University must mark Eligible before an admission is confirmed
PRN pattern	{YYYY}{college:2}{programme:3}{####}	Format of the permanent registration number issued on confirmation
Fee status that confirms an admission	PAID	PAID or PARTIAL_PAID
Verify ABC ID	No	Check the applicant's Academic Bank of Credits ID with the national service
OTP verification required	Yes	Applicant verifies mobile or e-mail by OTP before applying

Events

Emits	When
admission.application.submitted	An applicant submits the application and preferences
admission.document.verified	A document is verified by the college or the university
admission.merit_list.published	A merit list is published and offers go to applicants
admission.merit_list.revoked	A published merit list is withdrawn
admission.merit_entry.payment_requested	A payment link is sent for an offer (Fees raises the admission-fee demand)
admission.preference.shifted	An admitted student moves to another college or programme
admission.admission.confirmed	Fee is paid, PRN issued; other modules set up the student
admission.admission.cancelled	An admission is cancelled

Listens to	Does
fees.payment.received	Marks the application fee paid, or sets the offer's fee status and confirms the admission

Personal data

Fields marked pii: admission category and sub-category (application); uploaded document files (application document); merit-list source file (merit list); guide name, e-mail and mobile (research guide). The applicant's name, date of birth, gender, contact, address, family, identity and category details live on the core student record and are covered there.

Support

Published by Edulab. Report problems through your Edulab support channel or your university's Edulab account manager.